1. 1.Home
  2. 2.Project Background
    1. 2.1 How the Toolkit Has Been Put Together
    2. 2.2 Global Perspectives on Outbound Mobility
    3. 2.3 Using the Toolkit
  3. 3.National Issues Matrix
  4. 4.Glossary
  5. 5.Strategy and Planning
    1. 5.1 Why Outbound Mobility?
    2. 5.2 Engaging Stakeholders
    3. 5.2.1 Garnering Support and Managing Change
    4. 5.2.2 Overcoming Barriers
    5. 5.2.3 Making the Case for Outbound Mobility
    6. 5.2.4 Undertaking a Stakeholder Analysis
    7. 5.3 Getting Started – Why Develop an Outbound Mobility Strategic Plan
    8. 5.3.1 Why Outbound Mobility Needs a Strategic Plan?
    9. 5.3.2 Preparing your Strategic Plan
    10. 5.3.3 The Business Considerations for Outbound Mobility
    11. 5.4 Outbound Mobility Frameworks and Structures
    12. 5.4.1 Types of Mobility Resource Models
    13. 5.4.2 Choosing the Right Model for your Organisation
    14. 5.4.3 Establishing a Student Mobility Committee
    15. 5.5 Approaches to Mobility
    16. 5.6 Identifying Partners and Setting Up Partnerships
    17. 5.6.1 Types of Partners and Models of Engagement
    18. 5.6.2 Selecting New Institutional Partners and Due Diligence
    19. 5.6.3 Signing New Partnerships
    20. 5.6.4 Storing Information about Partners
    21. 5.6.5 Finding Ideal Partners
    22. 5.7 Budgets and Funding
    23. 5.7.1 Outbound Mobility Budgets
    24. 5.7.2 Scholarships and Funding
    25. 5.7.3 Cost Recovery
    26. 5.8 Risk Management
    27. 5.8.1 Key Risks in Outbound Mobility
    28. 5.8.2 Developing your Risk Management Team
    29. 5.8.3 Developing a Critical Incident Response Policy and Plan
    30. 5.8.4 Travel Insurance Policies for Staff and Students on Programs / Projects
    31. 5.9 Recognition of International Experience (Credit and Acknowledgement)
    32. 5.9.1 Recognition for Credit
    33. 5.9.2 Curriculum Mapping
    34. 5.9.3 Credit Matrix
    35. 5.9.4 Partial Credit
    36. 5.9.5 Link to Employability Skills
    37. 5.9.6 Other Recognition
    38. 5.10 HR
    39. 5.10.1 Hiring Staff for Outbound Mobility Roles
    40. 5.10.2 Skills and Training for Outbound Mobility Roles
    41. 5.10.3 Conducting an Internal Capability Audit
  6. 6.Establishing a Project
    1. 6.1 Project Planning
    2. 6.1.1 Planning a Project – General Overview
    3. 6.1.2 The First Steps in Implementation
    4. 6.1.3 Specific Steps for Different Types of Projects
    5. 6.1.4 Using Service Providers
    6. 6.2 Measuring Demand
    7. 6.3 Developing a Project Plan
    8. 6.3.1 Tools for Project Planning
    9. 6.3.2 Timelines for Project Planning
    10. 6.4 Budget and Resources – Costing and Funding Projects
    11. 6.4.1 Preparing a Project Budget
    12. 6.4.2 Dealing with Currency Exchange Rates
    13. 6.4.3 The Importance of Scholarships and Travel Grants
    14. 6.4.4 Seeking Sponsorship
    15. 6.4.5 Student Fundraising
    16. 6.4.6 Travel Grant Policies and Applications
    17. 6.5 Project Team
    18. 6.5.1 Roles on a Project Team
    19. 6.6 Risk Management
    20. 6.7 Communication with Stakeholders
    21. 6.7.1 Developing a Marketing and Communications Plan
    22. 6.7.2 Internal Communication
    23. 6.7.3 Communicating with Partners
    24. 6.7.4 Generating Media Interest
    25. 6.8 Key Messages
    26. 6.9 Planning an Itinerary
    27. 6.9.1 Things to Consider When Planning an Itinerary
    28. 6.9.2 Example Itineraries
    29. 6.9.3 Visas
    30. 6.10 Student Management Plan
    31. 6.10.1 What is a Student Management Plan?
    32. 6.10.2 What goes into a Student Management Plan?
    33. 6.10.3 Examples of Student Management Plans
    34. 6.11 Evaluation
    35. 6.11.1 Undertaking Project-level Evaluations
    36. 6.11.2 Examples of Evaluations
    37. 6.12 Site Visits
  7. 7.Promoting a Program to Students
    1. 7.1 Marketing Channels
    2. 7.1.1 Recruiting Students for Outbound Mobility Programs
    3. 7.1.2 Using Social Networking
    4. 7.2 Marketing Tools
    5. 7.3 Managing Student Expectations
    6. 7.3.1 Managing Student Expectations
    7. 7.3.2 Case Study – Managing Expectations
    8. 7.3.3 The Different Needs of Different Student Groups
  8. 8.Managing a Program
    1. 8.1 Administration and Reporting
    2. 8.1.1 Student Management Plans and Student Handbooks
    3. 8.1.2 IT Systems for Generating Administrative Efficiencies
    4. 8.1.3 Dealing with Student Applications
    5. 8.1.4 Student Participant Agreements / Code of Conduct
    6. 8.1.5 Travel Grants and Scholarships
    7. 8.2 Preparing Participants
    8. 8.2.1 What Participants Might Need to Prepare
    9. 8.2.2 Pre-departure Checklists
    10. 8.2.3 Pre-departure Guides and Sessions
    11. 8.3 On Program Support and Critical incidents
    12. 8.3.1 Kinds of Support Students Need on Programs
    13. 8.3.2 What are Critical Incidents?
    14. 8.3.3 Preparing for Critical Incidents
    15. 8.3.4 Responding to Critical Incidents
    16. 8.4 Teaching Guidelines
    17. 8.5 Reintegration
  9. 9.Sustaining a Program
    1. 9.1 Quality Assurance in Outbound Mobility
    2. 9.2 Collecting and Using Testimonials
    3. 9.2.1 Collecting Testimonials
    4. 9.2.2 Using Testimonials
    5. 9.2.3 Your Best Asset – Returned Students
    6. 9.2.4 Working with Returned Students
    7. 9.3 Data Collection
    8. 9.4 Building Staff Capability
  10. 10.Bibliography
  11. Appendix 1:Project Direction
  12. Toolkit Tools

Home

This portal and toolkit aims to increase the mobility of Australian vocational education and training students and staff by providing ideas, information and resources to practitioners in comprehensive and user-friendly manner.

Usability and accessibility were key objectives of the project. Making the toolkit available online in a simple to use format allows practitioners to quickly and easily click through to the most relevant information and tools.

The portal and tools are designed for Registered Training Organisations at all stages of outbound mobility program development: from newcomers to those with years of experience in the area. With over 90 individual tools the portal is an invaluable source of inspiration and guidance for developing, managing and sustaining mobility in the VET sector.

These products are the culmination of a year-long project that was managed on behalf of the Department of Education, Employment and Workplace Relations by AIM Overseas. DEEWR also acknowledges the invaluable guidance and contribution made by the members of the industry Steering Committee as well as the input from attendees at the National VET Outbound Mobility Forum in May 2010.

Disclaimer:

The information provided in this toolkit is to be used as a guide only.

The views expressed here are those of the author and do not necessarily represent the views of the Australian Government Department of Education, Employment and Workplace Relations.

This document does not purport to be legal advice and is provided as a general guide only. Some information may become superseded through changes to the law. Users / readers should seek advice from a legal practitioner in relation to any particular legal issues.